What is Proofreading?

Proofreading is one part of the editing process that involves going through your work. The main aim of going through your work is getting rid of:

  • Typos
  • Grammatical errors
  • Sentence run-ons
  • Formatting errors
  • Missing words

There is a difference between proofreading and copyediting. It involves making sure with the organization and usage of words to keep it straightforward while making it more comprehendible. 

When working with a copyeditor, it is different. Their main work is ensuring that the reader does not have to go through the strain of understanding the work. Furthermore, the copyeditor works on improving poor structures and phrases in the document. Proofreading remains as the last item in the editing process.


Why Proofread?

Most times, we feel confident about our wok to the point we think there is no need to go through it again. However, to human is err. You might end up missing some points or making some mistakes without your knowledge. Proofreading your work means counterchecking every detail before sending the final submission. 

Can You Proofread on Your Own?

You can either do it on your own or hire a professional proofreading service when it comes to proofreading. In each case, there are ups and downs to each side. 

  1. Personal proofreading is cost-efficient compared to hiring a professional to work on your paper. 
  2. Hiring a professional proofreader saves you the time and hassle of going through your work, especially when pressed on time.
  3. Proofreading on your own gives your work that personal touch that is unable to get from other services.

Tips for Proofreading

In case you choose to proofread on your own, here are tips for adopting when going through the editing process:

Edit a Hard Copy

When editing on a computer screen, chances are your eyes will get tired. Hence, it becomes easier to miss out on some errors. Print out the entire document and read the hard copy while making changes along the way. A print out is less strenuous to your eyes and far much simple to edit.

Checking for Punctuation Errors

Common errors that are made by students majorly lie in the area of punctuation. You should pay close attention to punctuation marks, commas and misplace apostrophes. Make it a point to include quotation marks and parenthesis when editing.

Reading Out Aloud 

Sometimes silent reading might not bring out the errors in sentences, especially when concerning grammar. It is vital to ensure you read out your document aloud. It helps in haring whether the sentences are correct. It gives you a new outlook on the entire writing process. 


Some words are alike but bring out different meanings in your report. Homophones typically have the same spellings and meanings but with a different pronunciation. Most students overlook some words that are fitted according to their report.

Taking a Break

Looking into a print for too long can cause parallax to your eyes. At this point, you need to pause your work and try to relax. Get your favorite snack or go for a walk to freshen up your mind. Remember, even a little progress counts in the end when submitting your paper.

Maynard Benton


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